Centuri's document library with published procedures and 12 documents awaiting read acknowledgement

Document control for regulated industries

Document control software that keeps you audit-ready

Centuri is document control software with built-in AI for regulated industries. The right version, traceable approvals and hosting in Sweden.

Version control, approvals and read acknowledgements
AI that summarises and answers from your documents

Last updated: 4 November 2026

Market-leading customer satisfaction according to Business With 2026

Why a document control system

What is a document control system?

A document control system governs how an organisation's documents are created, reviewed, approved, versioned and delivered to the right people, with a traceable history. With a system in place, you get three things:

Nobody hunts for documents

Everything is in one place, and search finds the right document straight away.

Everyone works from the right version

Only the valid version is visible, and previous versions are archived automatically.

Audits get easier

Approvals and read acknowledgements show who did what, without manual compilation.

How does document control work in Centuri?

A controlled document goes through four steps in Centuri, from first draft to confirmed reading.

Create from a template – Write in Word as usual. The template fills in the metadata automatically when the document is created.
Review and approve – The document is sent for review and approved with a digital signature, with a traceable history.
Publish the right version – The approved version is published where it belongs, and the previous one is archived.
Confirm reading – Employees acknowledge that they have read the document, so you have proof of who has read what.

Laptop showing Centuri’s document library, with a procedure that has been approved, published and read by 38 of 45 employees

The right document with the right person, without searching

Always the right version

Centuri separates working documents from published documents, so only the valid version is visible · Read acknowledgements show who has read what · Compare two versions

Easy to create and review

Centuri fills in the metadata automatically when a new document is created from a template · Office, PDF, DWG, audio and video · Real-time comments and collaboration

Compliance built in

Centuri disposes of documents automatically according to your retention rules and exports to PDF/A for e-archiving · Digital signatures on approval · Confidentiality classification per document

Document control with AI

Ask your documents and get answers with sources

Centuri AI summarises one or more documents in seconds and answers follow-up questions directly in the system, without you having to search through folders. Answers are based only on your own approved information and can be traced back to the document they come from.

A smiling woman with a laptop, where Centuri AI answers a question about standards and cites its sources

For around 20 years, Aleris has worked with Centuri as our document management tool. It holds thousands of important controlled documents that help us provide the best possible care every day.

Frida EkebergQuality Manager, Aleris Sjukvård AB

Thousands of controlled documents in one system for around 20 years

In healthcare, the right procedure has to be easy to find straight away. At Aleris, knowledge was spread across several systems, and finding the right information quickly was a challenge.

20 years: with Centuri for document management (Aleris, 2025)

Want to see how it works for you?

A woman waving on a video call from her laptop

Built for your industry's requirements

ISO 9001 · ISO 14001 · FSSC 22000 · GDPR · PDF/A e-archiving · Hosted in Sweden

Healthcare

Manage procedures and guidelines with read acknowledgements to support the requirements of Socialstyrelsen (the National Board of Health and Welfare) for management systems.

Food production

Keep HACCP plans and procedures up to date ahead of FSSC 22000 and BRC audits.

Manufacturing

Control work instructions and DWG drawings with versioning, in line with ISO 9001 and ISO 14001.

Transport

Life science

Why quality managers choose Centuri

Compare Centuri with: SharePoint · CANEA · Addsystems · AM System

Make changes yourself, without consultants

Centuri is no-code. You build workflows, forms and templates yourself instead of buying consultancy hours.

AI across the whole platform

Centuri AI summarises, analyses and answers based on your own approved information, in every module.

Hosted and stored in Sweden

The platform runs in Sweden, without exposure to the US CLOUD Act. Your data never leaves the EU/EEA.

Customers who stay

Market-leading customer satisfaction according to Business With 2026. Aleris has been a customer for 20 years.

Questions about document control

What does document control software like Centuri do?

Document control software like Centuri manages your controlled documents through their entire lifecycle. Centuri handles version control, review and approval workflows, read acknowledgements, permissions and search. The valid version is clearly visible and previous versions are archived automatically, so everyone works from the same information.

Can we prove that employees have read a controlled document?

Yes. Centuri records a read acknowledgement when an employee has read a controlled document. This gives you proof of who has read which version, which you can show during an audit or inspection. Read acknowledgements are a feature SharePoint lacks.

Do we have to stop using Word to start using Centuri?

No. You create and edit documents in Word as usual. Centuri takes care of everything around the document: version control, review, approval and distribution to the right people. Centuri also handles PDF, DWG, audio and video, as well as other Office formats.

What happens to our existing documents when we start using Centuri?

Existing documents, such as Word files, can be imported into Centuri and archived in a structured way. You decide which documents should be active and published, and which should only remain in the archive.

Does document control hold up in an ISO audit?

Yes. The history of versions, approvals and read acknowledgements is kept together in Centuri. Audit evidence is exported directly from the system instead of being compiled by hand from folders and emails. This makes it easier to show that you meet the ISO 9001 requirements for controlled documented information.