Alternative to SharePoint

An alternative to SharePoint for document control and quality management

Centuri is an alternative to SharePoint for organisations that need to control documents and quality work. Every document gets an approval, a read acknowledgement and a full history, and your people keep working in Microsoft 365.

Approvals and read acknowledgements for every document
Non-conformances, risks and competence in one system
Your people keep writing in Word and Excel

Market-leading customer satisfaction according to Business With 2026

What do you get with Centuri as an alternative to SharePoint?

Centuri is a quality management system. Every document has an owner, a valid version, an approval and a read acknowledgement, and the full history is kept. Non-conformances, risks and competence are managed in the same platform, so your quality work fits together and the evidence is in place when the auditor arrives.

A controlled procedure in Centuri with owner, current version, approval, read acknowledgements and linked non-conformances

How does Centuri differ from SharePoint?

Feature	SharePoint	Centuri
Document storage	Yes	Yes
Controlled approval workflow	Limited	Yes, with an approval stamp in the document
Read acknowledgements / proof of reading	No	Yes
Version control with a clear valid version	Unclear	Yes
Search across controlled documents	Limited	Yes
ISO audit readiness	Requires customisation	Built in
Non-conformance management	No	Yes
Risk management	No	Yes
Competence management	No	Yes
Data stored in Sweden	No, global Microsoft cloud	Yes, Sweden only
US CLOUD Act risk	Yes	No
Configured without consultants	No, requires external help	Yes, by your own Centuri administrator

✓ = supported · ~ = partly or requires customisation · ✕ = missing or a risk

Does Centuri work with Microsoft 365?

Yes. Centuri doesn't replace Microsoft 365, it adds what quality work needs. Your people keep writing in Office and save in Centuri.

What you keep

Word, Excel and PowerPoint, which your people already know · Teams and Outlook · Sign-in with your Microsoft account · Users synced from Azure AD

What you add with Centuri

Approval workflows and read acknowledgements · Versions and revision history · Non-conformances, risks and competence in one platform · Data stored in Sweden

What about Copilot?

An AI assistant is only as good as the information it draws on. Centuri AI works within your controlled information and answers with sources from your own approved documents.

Centuri AI answers how often suppliers are evaluated, using only the approved procedure and not drafts

We could keep working in programs like Word and Excel - which all our employees were used to - while getting the control and automation that Centuri provides.

Robin JonsénQEHS Business Partner, Foodmark (Agra)

Questions about SharePoint and Centuri

Why choose Centuri instead of SharePoint or Excel?

Centuri is built for quality work. Documents have owners, versions, approvals and read acknowledgements, and non-conformances, risks and actions are handled in the same system. That is the evidence an auditor wants to see, and it is in place from the start. Your people keep writing in Word and Excel, while Centuri takes care of versions, approvals and distribution.

Can we keep SharePoint and use Centuri at the same time?

Yes. You can keep SharePoint for collaboration and file sharing and use Centuri for governing documents and quality work. That makes it clear to your people where a procedure or instruction lives: in Centuri, always in the latest approved version, with a record of who has read it.

Can Copilot replace a quality management system?

An AI assistant helps you find and summarise information. A quality management system also needs controlled versions, approvals, read acknowledgements and traceability that you can show in an audit. Centuri has this built in, and Centuri AI works within your controlled information, so its answers are based on approved documents.

Is Centuri more expensive than SharePoint?

Centuri is priced by the number of users and modules, and Centuri takes care of hosting and updates. When you compare options, it pays to look at the total cost, including the time it takes to customise and maintain a solution. The Pricing page explains how pricing works.

See how Centuri works with Microsoft 365

Here's what happens when you book a demo.

1. Book a time. Choose a time that suits you. The demo takes 30 minutes.

2. See Centuri for your needs. We show you the parts of the platform that meet your needs.

3. Get a proposal. You receive pricing and a plan for getting started. Initial implementation takes 4-8 weeks.

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