Does your document management collapse as soon as you look away?
Instructions, agreements, forms, routines and protocols. The list of documents that flow in a business can be made long. Getting an overview of all documents and making sure they are handled properly every day is a challenge.
Creating order is not the problem. The difficulty lies in keeping order over time. Many have probably tried to get everyone to name documents according to a certain set of rules, and tried to be clear about which information should be stored in which folder on the server or in the cloud. And everything usually works for about a month.
A poor system support for document management not only leads to a messy everyday life (which is hard enough) but also problems such as:
Double work (and no fun)
If the information is fragmented or you cannot find it, you run the risk of creating documents that already exist.
Wrong decisions
If the information is too old or incorrect, it can affect the decisions that are made.
Lack of overview
If the information is not found quickly and easily when you need it, no one will take it to heart. Something that quickly leads to shortcomings in common working methods and low commitment.