In a world where information is one of a business's most important resources, a document management system is increasingly crucial. Whether it's policies, contracts, instructions or quality documents, organizations in regulated industries need order, control and traceability. But what exactly is a document management system and why should your organization invest in a modern document management solution?
Managing the entire lifecycle of documents
A document management system is a digital platform that manages the entire lifecycle of documents - from creation and review to publishing, distribution and archiving. Instead of spending time on outdated folders, unsecure email chains and multiple versions of the same file, all documentation is collected in one place. The result is a system where all information is structured, searchable and always up-to-date.
Minimize risks and mistakes
Human error can never be completely avoided, but decision-making based on inaccurate or outdated documents can be avoided , thereby reducing potential risks. With a document management system, youcan ensure that only approved versions of documents are available, that roles and permissions control who can create, review and approve, and that all changes are logged with full traceability. This means fewer risks, higher quality and better control throughout your organization.
Real-time access and overview
A modern document management system allows you to access documents wherever you are - in the office, on the shop floor or on the move - via computer, tablet or mobile.You get a real-time overview of the status of contracts, documents and cases. Integrations and a smart search function make it easy to find the right document when you need it.
When is it time to switch to a modern document management system?
Do you find that audits and reviews create unnecessary stress? Are documents scattered with different versions and requiring valuable time to look for the right files? Then it's a clear sign to switch to a more modern document management system. If your organization is also struggling to meet requirements such as ISO 9001, ISO 14001 or ISO 27001, a digital and user-friendly system that makes compliance easier is even more relevant.
Centuri - more than document management
Centuri is more than a document management system. It is a complete platform that makes it possible to map and visualize processes, conduct risk analyses, manage deviations and cases, and support quality and sustainability work. That's why we've earned the trust of organizations in the healthcare, food, and manufacturing industries, among others, where standards, traceability, and compliance requirements are high.
Want to know more about how Centuri can help your organization with document management, ensure quality and meet standards? 📩 Contact us.